Cold Calling Techniques That Get Prospects to Take Notice

RAIN Group
5 min readNov 11, 2015


Photo by Paweł Czerwiński on Unsplash

Fortunately there are ways to warm prospects up, get them to talk with you about their concerns, and get them interested in hearing what you have to say. You must, however, do it within the first few seconds of the conversation.

There’s a five-step approach for cold calling. Start by introducing yourself, your company, and what your company does. Then, probably the most important step, explain the value proposition for the meeting, describing in succinct but clear terms the benefit to the prospect in having the conversation.

It’s important to always be honest, act naturally, and put the concerns of the prospect first.

Buyers “don’t care about you. They don’t want to listen to you talk about your services. They want a solution to a problem. They want to know how you can help them improve their business,” adds Kelley Robertson in his article, How to Lose a Prospect’s Attention in 5 Seconds.

Be Prepared

Before you start cold calling, ask yourself these important questions, advises Brian Carroll, author of Lead Generation for the Complex Sale:

  • What is the goal of the call? Are you looking to sell over the phone, schedule a demonstration or meeting, or offer to share written information with them?
  • Who are you and what company do you represent? In 15 seconds, you should be able to introduce yourself, your company, and your company’s value proposition.
  • What can you offer the person on the other end of the line? Use your research to talk about the company or industry and how you can help address certain points of concern. If you have a case study or anecdote about a similar problem you helped solve for another company, tell it; just be sure it’s crisp and concise.
  • Why does your solution work? Describe what distinguishes your solution and how you can help the executive meet company goals.
  • What’s the next step? Should you ask about setting up a meeting, forwarding an information kit, or following up via email? Find a way to continue the conversation you started in this introductory call.

Cold Calling Examples

Here are some cold calling script examples to help you get started. Remember, you need to tailor the scripts for the prospect and your company. And never read the script. Use it as a guideline and practice, practice, practice before you pick up the phone.

Example 1: My name is John Smith, and I am with Smith & Jones. We’re a <insert type of company>.

We’ve been scheduling brief phone calls to introduce ourselves and share best practice information. We’d like to tell you how other <industry> companies are…

  • Protecting their global shipping operations and ensuring continuous cash flow
  • Achieving the best possible efficiencies by connecting all <blank> disciplines
  • Using to create competitive differentiation and capture market share

The information will give you a framework for assessing your situation at <company name>. I’m wondering if you’d like to talk with me and one of the partners here at Smith & Jones on March 23.

Example 2: My name is Jane Smith, and I am with Widgets Co. We’re a <insert type of company>. As a part of that work, we have just completed a benchmark study where <industry> companies rate over 350 major suppliers in those areas critical in deciding who they will do business with.

What we’ve been doing as a way of introducing ourselves is sharing with select suppliers some survey details specific to you:

  • How <company name> rates on six critical success factors
  • Where your competition stands in relation to you
  • What areas you can focus on that will have the greatest impact on increasing your share of wallet

That’s it. Even if you decide not to pursue this any further than this first meeting, at least you’ll have valuable intelligence as a result.

What does your calendar look like next Wednesday or Thursday?

You can also use a story to get a potential buyer’s attention. For example, one business developer used his interest in wine to get past the gatekeeper at a company that sold products and services to vineyards-and then interact with the decision maker.

“I told the gatekeeper that my wife and I had been in a wine bar having a glass of wine when I noticed an article in a wine magazine featuring their product. It appeared to me that they were using some of the services my company provided, and I wanted to find out if that was the case. I was immediately put through to the proper person to begin the engagement process. We landed that account six months later,” he says.

Once you have a prospect’s attention, it’s important to keep the conversation brief and to the point. Your goal when cold calling is to set up a next meeting with them, whether it’s in person or over the phone, so you can further explore their concerns and how you can help them.

As you make your calls, always remember to keep the prospect’s concerns at the forefront. The more you focus on their situation and how you can improve their business, the more likely the person will want to continue the conversation.

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